A modern nonprofit organization needs effective tools for communication, collaboration, and project management. Google Workspace for Nonprofits is a solution that provides free access to Google’s most popular tools, adapted for the needs of non-governmental organizations. This guide will help you understand how to access this resource, configure it for your organization, and use its full potential.

What is Google Workspace for Nonprofits

Google Workspace is a set of cloud services from Google that includes Gmail, Google Drive, Google Meet, Docs, Sheets, Presentations, and other tools. For nonprofit organizations, Google offers a special version of Workspace for free or with significant discounts, allowing access to these services with corporate domains.

Main features:

• Professional email @yourdomain.org,
• Unlimited number of users,
• Access to Google Meet for online meetings,
• Collaborative work in Docs, Sheets, and Presentations,
• Secure file storage in Google Drive.

Who can get access: conditions and criteria

To receive Google Workspace for Nonprofits, your organization must:

• Have official nonprofit status in your country (in Ukraine — be registered as an NGO or Charitable Foundation).
• Be verified through TechSoup — Google’s international partner that confirms the nonprofit status of organizations.
• Not belong to political, governmental, or educational sector organizations (government institutions, political parties, public schools/universities do not qualify for the program).

If you meet these criteria — you can apply!

Step-by-step instruction for obtaining Google Workspace

1. Register with TechSoup Visit TechSoup Ukraine website and create an account. Submit documents confirming your NGO status.
2. Get confirmation from TechSoup After verification, TechSoup will issue you a unique confirmation code that you’ll need to use on the Google platform.
3. Apply for Google for Nonprofits Go to the Google for Nonprofits website and submit an application using your TechSoup code.
4. Wait for approval Within a few days, Google will send confirmation or request additional information.
5. Connect Google Workspace to your domain After approval, start configuring Google Workspace for your organization. If you don’t have a domain, Google will help you register one (there’s an option for a free domain through partners).

Domain connection: why it’s important

Corporate email on your own domain (for example, info@yourngo.org) increases trust in your organization. It looks professional and adds authority to your emails. When setting up Google Workspace, you can add a domain and verify ownership through DNS records with your domain registrar.

Security and optimization of Google Workspace

1. Set up two-factor authentication Enable protection for user accounts to prevent unauthorized access.
2. Differentiate access rights Create user groups for different roles: administration, volunteers, partners. Restrict access to confidential data.
3. Create backups Although Google provides high reliability, don’t forget to back up important documents to local storage or additional cloud services.
4. Train your team Organize training for staff and volunteers on working with Workspace, phishing attacks, and cybersecurity basics.

Google Workspace — a starting platform for NGO growth

Google Workspace for Nonprofits is not just a set of tools for storing files and correspondence. It’s a full-fledged working environment for your organization that allows you to centralize communications, effectively collaborate on projects, and ensure a high level of security for your data. Implementing Workspace will help make your organization more flexible, more open to partners and volunteers, and ready for new challenges. Don’t be afraid of automation and digital transformation — this is the path to development and strengthening the impact of your social initiatives!